Duties of the Treasurer
The Treasurer is responsible for the receipt, management, disbursement, financial reporting, bonds and investment of all monies paid to the County and services as agent for the State of Kansas Department of Revenue and Finance.
The Treasurer compiles composite reports from individual record books to general ledgers: reviews and reconciles receipts, bills, and cash received to assure accuracy of figures to prevent discrepancies and financial loss. In addition, the Treasurer categorizes, indexes, files and deposits materials, forms and monies received to assure public funds are administered properly.
The Treasurer is responsible for the proper receipt, accounting and disbursement of county funds within proper policies established by the State of Kansas, Barton County Commission and Townships for adequate financial control.
- Investment of Revenues
- Keep accurate record of monies received and disbursed
- Check supporting data for all check and cash receipts from all county monies
- Submit accurate financial records for annual audit
- Prepare monthly reports
- Update Investment Report annually if law changes
- ACH transfers of monthly tax payments
- Send monthly monies to the Kansas Department of Revenue
- Apportion taxes to various entities
- Collect miscellaneous revenues from all county offices and departments
Real Estate Division
- To collect taxes certifies for all real estate, mobile homes, special assessments, utilities
- Process Kansas Homestead payment for senior citizens and disabled persons
- Pursue collection of tax liens by ordinary law suit or by proceeding to the taking of the tax sale deed
- Prepare for publishing a newspaper notice of tax sale
- Conduct annual and adjourned tax sales
- Send notice of delinquent taxes to taxpayers with outstanding taxes
- Send notice of annual tax sale
- Process tax sale redemptions
Motor Vehicle Division
- License, title, collect use tax and motor vehicle registrations in Barton County.
- Issue duplicate, salvage, in lieu and in transit titles
- Record and release security interests
- Prepare reports for the Kansas Department of Revenue
- Process refund claim forms
- Issue special license plates
- Work with Department of Motor Vehicle Investigators
Collection of Property Taxes
It is the Treasurer’s duty to collect all taxes, certified by the County Clerk, which includes real estate, mobile homes, special assessments, buildings on leased land, equipment assessed as real estate and utilities. The County Clerk delivers tax lists of the various districts to the Treasurer at the beginning of each fiscal year. Taxes are segregated in taxing districts, and the amounts collected are apportioned to the various funds; State, Area Schools, Ag Extension, County, School, corporate entities and townships.
Property Tax Payments
Property taxes may be paid in two installments. The first half is due December 20 and becomes delinquent December 21; the second half is due May 10 and becomes delinquent May 11.
Notice of Delinquent Taxes
The law requires that a notice be sent to property owners who have outstanding taxes. The notification explains that under Kansas law, it is important for property owners to pay taxes and special assessments when they are due in order to avoid the tax sale.
Kansas law also requires that a notice of the annual tax sale shall be mailed to the person in whose name the parcel subject to sale is taxed.
In compliance with this law, a Delinquent Tax Statement and Tax Sale Notice is mailed to provide proper notice of the pending tax sale.
Delinquent taxes are assessed a publication fee and must be advertised for sale at the annual tax sale.
The Annual Tax Sale is held the third Tuesday in October.
Delinquent tax and/or special assessments advertised three times.