Following this sample checklist, and carefully reading the documents, may help reduce the chance your document will not be promptly recorded:
1. Make sure you submit the original.
2. Provide the required filing fees.
3. Review the document to check for any errors.
a. Include the complete legal description.
b. Check the names of the signers for spelling.
4. Make sure the acknowledgment is correct.
5. Complete the sales validation questionnaire or note on the document the exception claimed if the document conveys title to real estate.
6. Type the document legibly with type size being 10 point or larger and with a 2-inch top margin.
7. Properly title, date, and execute document.
8. Type or print names and titles beneath all signatures.
9. Properly reference any previously recorded document with book and page numbers.
10. Identify exhibits/attachments.
We cannot assume last names therefore, it is imperative to use both the first and last name of all parties. i.e.: John Smith and Mary Smith NOT John and Mary Smith.
Following the steps noted above should make it less likely that your document will be rejected rather than recorded. Please feel free to call, visit or e-mail the register of deeds . We will work with you to get your document recorded.
In part states, "If sufficient space is not provided for the necessary recording information and certification on a document, such recording information shall be placed on an added sheet and such sheet shall be counted as a page. The document shall be of sufficient legibility so as to produce a clear and legible reproduction thereof. If a document is judged not to be of sufficient legibility so as to produce a clear and legible reproduction, such document shall be accompanied by an exact copy thereof which shall be of sufficient legibility so as to produce a clear and legible reproduction thereof and which shall be recorded contemporaneously with the document and shall be counted as additional pages. The register of deeds may reject any document which is not of sufficient legibility so as to produce a clear and legible reproduction thereof. ..."